External Description

Operate as communication hub between all agency team members and resources who touch an assigned account/project
Ability to manage multiple, large multi-faceted projects at the same time
Work with internal team to develop and manage creative development and production timelines
Manage and be accountable for each step of the creative development process
Work with team to create and manage (monitor and control) project estimates and budgets
Facilitate project progress meetings and collaboration between all departments - communicate and document project information
Document project evolution and maintain a detailed record of job changes and impacts to project time, cost and/or scope
Engage in contingency planning and recommend solutions - risk planning
Alert team if a project strays from originally established scope, schedule or budget
Ensure completion and quality of workflow forms and adherence to internal production policies and process
Work with Account Service, Production and Accounting teams to ensure accuracy and integrity of our financial systems
Work closely with Creative and Production departments in the pursuit of visionary ideas for our clients
Create and Maintain project timelines and status through the Job Mgmt System
Organize and lead weekly team status meeting
Provide insight on process improvements or resource/tools opportunities

Contributing to the PM Department:

Attend and actively participate in monthly department meetings
Contribute ideas to the betterment of the department - developing and participating in department initiatives and continuous improvement
Support the development, improvement and use of all agency collaboration, archival and financial tools and systems
Mentor, share ideas and collaborate with your peers helping to develop the skill set and career path for all PMs
Keep Director of Project Mgmt informed of client projects and potential project risks -- raising any concerns as quickly as possible.
Support coworkers by assisting with new business pitches and/or overflow workload when needed
Maintain organized, accurate and detailed archival of project documentation following all departmental and agency process and procedures

Requirements

REQUIRED QUALIFICATIONS/EXPERIENCE

College degree or equivalent
Min 3+ years project management experience in traditional advertising setting or related field (ad agency experience a major plus)
Basic to expert understanding all production disciplines - print, digital, sound and motion and/or live events production
Basic understanding of the fundamentals of project management as outlined in the Project Management Institute's Body of Knowledge (PMBOK)
Excellent communication skills (verbal and written)
Ability to prioritize and multi-task
Highly organized and detail-oriented while also flexible and adaptable
Calm and focused under pressure
Effective decision maker and problem-solver with good judgment
Confidence, professionalism and diplomacy
Capable of establishing strong relationships and gaining trust of peers
Positive and Collaborative
Solutions-oriented
Strong leadership skills
Strong sense of design and experience leading creative output
Proficient in Adobe Acrobat Professional and MS Office applications
Working knowledge of InDesign, Photoshop, Illustrator, etc. preferred but not required
Experience with MS Sharepoint, Digital Asset Management and agency financial systems preferred but not required
A comfort level to learn new technology and systems is required