General Purpose:

Provide professional administrative support to Vice President while maintaining a professional representation of the company. Combine administrative, and interpersonal skills to summarize information in order to ensure effective and efficient communication for senior management and associates on a global level.

Duties and Responsibilities (other duties may be assigned):

Provide high-level administrative support by conducting research, preparing reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, scheduling, and reminders, arranging conference calls, maintain appointment calendar and organize meetings.
Prepare; vet, draft and respond to emails on behalf of VP.
Answer phone calls in a polite and professional manner.
Shadow VP and take meticulous notes.
View, prepare and process confidential and time-sensitive materials.
Maintain sensitive and confidential information.
Analyze and interpret results of studies, and prepare reports detailing findings, recommendations, or conclusions.
Interface directly with executives and associates in a variety of settings.
Attend meetings, take notes for use by global executives.
Make travel arrangements.
Greet, welcome and assist visitors by providing directional information (area hotels and restaurants, historic sites, etc.).
Research, manage and complete special projects, as assigned by senior management.
May travel as needed.
Run company errands, pick up supplies, meals for visitors on a regular basis by driving a company vehicle.
Troubleshoot various issues.

Qualifications/Job Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, pre-skills, and/or abilities needed to perform this job. Reasonable accommodations may be made to qualified employees or applicants with disabilities.

Competencies:

Leadership

Communication

Relationship Management

Ethical Practice

Critical Evaluation

Time Management

Conflict Resolution

Analytical Thinking

Adaptability

Educational/ Basic Skill Requirements:

Bachelor’s degree preferred or equivalent combination of education and experience.

10 - 15 years related experience and/or training.

Must have a professional demeanor.

Must have excellent organizational, prioritizing and communications skills.

Must be able to successfully adapt in a fast-paced environment.

Exercise good judgment and the ability to be discrete.

Ability to handle confidential material.

Must have a strong proficiency in Microsoft, PowerPoint, and Excel.

Licenses and Certifications:

Valid Driver’s License.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to qualified employees and applicants with disabilities to perform the essential functions.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to attend meetings at various sites; strength to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. May be required to sit and/or stand for extended periods of time.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., but may require some work outside of these hours.

GLOCK, Inc. is an equal opportunity employer. Employment decisions at GLOCK, Inc. will be based on merit, qualifications, and abilities. GLOCK, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, creed, color, religion, national origin, sex (including pregnancy, childbirth, and parenting status), age, disability status, marital status, sexual orientation, gender identity or expression, citizenship status, genetic information, protected veteran status or any other characteristic protected by law. In addition to a commitment to provide equal employment opportunities to all qualified individuals, GLOCK, Inc. has established an affirmative action program to promote opportunities for individuals in certain protected classes throughout GLOCK, Inc.