Hospitality SaaS startup is looking for an Executive Assistant to support their President/Co-Founder. With a team of 150 and new Series C funding, this is a great opportunity to contribute to their growth! Provide leverage to the Executive by managing his busy calendar, prioritizing schedules, inbox management, coordinating travel, meeting prep, and occasional personal support. You will also provide light calendar and travel support to their VP of Product, VP of Engineering, and Head of Customer Success. Ideal candidates are highly proactive, possess excellent prioritization and communication skills, and can introduce effective frameworks to enhance productivity. This is a hybrid role (usually 3 days/week) based in New York, but that requires the flexibility to be in the office 5 days/week. 130-150K+ DOE + equity, benefits, 401k, and unlimited PTO!

Responsibilities

Provide scheduling assistance to the Executive. Efficiently manage and coordinate calendars, and organize and rearrange meetings as necessary.
Prioritize conflicting needs for the Executive. Proactively anticipate needs, handle matters, and follow through to completion.
Assist with inbox management. Flag priority messages, stay on top of communications and liaise with other Executives, internal teams, and external stakeholders to streamline scheduling and communications.
Plan and coordinate travel arrangements, accommodations, and transportation.
Manage and process expense reports.
Provide light calendar and travel support to their VP of Product, VP of Engineering, and Head of Customer Success.
Assist Executive with recruiting activities, such as preparing notes, scheduling, and recording feedback.
Help with team scheduling & event planning. Coordinate team meetings, offsites, and events, ensuring all logistics are handled and team members are informed.
Assist in the preparation and organization of team-building events or departmental functions.
Collaborate with other departments or teams as necessary.
Provide light personal assistant support such as coordinating personal appointments.

Qualifications:

Previous 3+ years of experience as an Executive Assistant or similar role, preferably in a startup environment.
Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
In-depth understanding of the complexities of scheduling.
Proficient with office software, scheduling tools, and communication platforms.
Excellent verbal and written communication skills.
Ability to maintain discretion and confidentiality in all matters.
High attention to detail and problem-solving skills.
Bachelor's degree or equivalent experience preferred.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.