Vedder Price's Dallas office is looking for a Legal Secretary. The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; managing extensive and detailed domestic and international travel arrangements; high volume processing of new business intake; handling extensive and intricate client billing; preparing and submitting attorney expenses; inputting attorney time entries; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; document processing and editing; prepare and format legal documents; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.

As the Legal Secretary, your job duties will include but are not limited to:

Assist attorneys with frequent and voluminous new client applications and conflict checks
Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirements
Process and submit vendor invoices
Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
Prepare and submit expense reports
Prepare and revise, format and finalize a wide variety of legal documents
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Skills & Competencies:

Advanced administration and organizational skills
Advanced knowledge in formatting briefs, pleadings and other litigation documents
Knowledge of e-filings, Texas and Federal Court procedures
Knowledge of legal terminology
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Personable, professional, detailed-oriented and a problem solver
Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently and be resourceful with problem solving

Qualifications & Required Experience:

Bachelor’s degree preferred
Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required.
Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

Proficient in Word
Adobe
Excel

Equal Employment Opportunity

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.