Cox is hiring a Senior Executive Assistant who will provide administrative leadership and support to the Vice President of HR Technology & People Analytics and his or her direct reports. The individual in this role will provide seamless execution of tasks and administrative support including extensive calendar management, meeting preparation, managing the leaders' daily schedule, and handling tasks on behalf of the leaders as needed.

The Executive Assistant must demonstrate a high level of integrity, professionalism and confidentiality, handling sensitive information with tact, discretion and judgment. A high degree of responsiveness and independent judgment is required to plan, prioritize and organize in a fast-paced, rapidly changing environment. The Executive Assistant is the key to keeping the leaders focused on the business priorities by taking care of administrative details and tasks. This position involves a high level of visibility and interaction with senior leadership (VP+) and a variety of other departments and business functions.

Primary Responsibilities and Essential Functions

Manage calendar and provide full administrative support to the Vice President of HR Technology Services and his or her direct reports
Coordinate department, team and leadership meetings and special events (both onsite and offsite) to include securing meeting rooms/space, handling all catering needs, audio visual, agendas, set-up, speaker coordination and arranging transportation (if needed)
Process incoming mail to the department daily for proper handling of confidential documents. Directly support the payroll tax and compliance team in processing time sensitive documents.
Assist in the procurement process for the department (p-Card support, ordering supplies, lunch voucher management, etc.). Prepare (scan & submit) and code invoices for A/P processing
Coordinate support for employees and/or contractors including ordering supplies, liaison with facilities to prepare office space or technology teams to coordinate equipment setup
Arrange travel and all accommodations for leader and direct reports as required including comprehensive and detailed itineraries
Prepares expense reports, written communications, reports, spreadsheets and presentations, which may require the gathering of data from internal and/or external sources
Prepares presentations, reports, and other documents using word processing, spreadsheet ,presentation software packages and portfolio management tools. Ensure all documents, letters, briefings and other materials are in final format, including but not limited to grammar, content, substance, and accuracy
Attend staff and department meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned
Maintain employee reference lists and department organizational charts and assist with dissemination of internal communications as needed

Minimum Qualifications

Bachelor's degree in a related discipline and 2 years' experience in a related field. The right candidate could also have a different combination, such as a master's degree and up to 2 years' experience; or 6 years' experience in a related field
5+ years of experience supporting Senior Executive level leader in a high work volume, fast-paced and complex matrix environment
Advanced knowledge/experience in Outlook, Word, Excel, and PowerPoint
Exceptional organizational skills required; must be detail-oriented; have ability to prioritize and work independently
Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive
Demonstrated experience maintaining professional demeanor, confidentiality and discretion given the nature of the work
Excellent written and verbal communication skills; strong listening skills
Excellent calendar management skills

Preferred Qualifications

Proficiency with digital devices and files and an aptitude to quickly learn new technologies
Demonstrated ability and experience in building relationships, working collaboratively in a team environment; ability to build coalitions and alliances across the enterprise
Experience with meeting planning and event logistics for large groups (30+ attendees) including virtual/remote meetings
Experience successfully working in a hybrid environment with both in-office and remote flexibility
Maintain and develop systems that organize and structure the work of the leader. Organize and maintain files/records on all matters, as appropriate while maintaining strict confidentiality
Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
Serve as a liaison between the executives' teams and other business units/departments
Integrate into and work with other assistants in support of leadership team. Serve as a backup for other assistants, as necessary
Coordinate special projects and perform other duties as assigned

USD 70,700.00 - 106,100.00 per year

Compensation:

Compensation includes a base salary of $70,700.00 - $106,100.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.

Benefits:

The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.

About Cox

Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today!

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page .

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

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