Department

STUDENT SERVICES (NW-SSER-IUNWA)

Department Information

The mission of Student Affairs and Enrollment Management at IU Northwest is to foster student success. Through our programs, services, and partnerships, we facilitate our students' transformation into resilient, resourceful, and successful IU Northwest Alumni.

Job Summary

The Executive Assistant is responsible for providing discrete and confidential executive-level support to the Vice Chancellor for Enrollment Management and Student Affair that includes disseminating information and serving as a liaison to all levels of university administrators, staff, students, families, alumni, faculty members, and external parties.

Department-Specific Responsibilities

Responsible for managing the necessary administrative and operational support for Enrollment Management and Student Affairs departments.
Responsible for managing the necessary administrative and operation support for the Vice Chancellor
Works closely with senior administrative staff, prepares briefs, agendas and appropriate correspondence for and on behalf of the Vice Chancellor. Draft special reports, conduct any related research and supervises the preparation of minutes of designated meetings.
Collaborates with staff and faculty of the departments and/or university, to manage and implement the planning and coordination of relevant special programs and events
Administers the budgetary and financial functions of both departments, including maintenance of the budgets and expenditures
Administers the department's purchasing and accounts payable functions assuring purchases are consistent with budgetary polices and controls.
Assures both department's communications are effective, including review of incoming written, electronic ,and verbal correspondence assuring appropriate routing/screening is accomplished in a timely manner

General Responsibilities

Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
Manages executive's calendar, meetings, travel, correspondence, and budget.
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

4 years of relevant experience

SKILLS

Required

Excellent organizational skills
Demonstrates ability to maintain confidential information
Strong verbal communication and listening skills
Excellent collaboration and team building skills
Demonstrates excellent judgment and decision making skills
Effective conflict management skills

Preferred

Strong interpersonal skills and the ability to handle confidential communications
Ability to develop and maintain a professional, collaborative, and positive spirted environment
Excellent attention to detail
Demonstrates ability to set priorities, manage deadlines, work with diplomacy, poise and efficiency in a highly pressured environment
Extensive experience with calendaring software and Microsoft office suite

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Gary, Indiana

Advertised Salary

$50,000 - $55,000 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234