We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

Job Description

Our Executive Assistant will provide skilled and efficient support to multiple members of RSM’s Local leadership teams.

Primary Responsibilities include:

Assist with on-going activities such as scheduling calls and meetings, coordinating travel arrangements, drafting communications, assisting with special projects, etc.
This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Provide executive level support to assigned leaders including but not limited to:

Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.
Coordinate all travel arrangements including flights, cars, hotels and meals.
Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, and taking notes.
Submit expense reports in a timely manner.
Routinely handle confidential correspondence.
Proofread, verify, and assemble information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
Participate in projects and/or events as assigned including researching, organizing details and following through with execution.
Independently, or with guidance, compile data from a variety of resources and prepares appropriate monthly and annual reports.
Serve as the “go-to” resource to deliver a consistent and positive experience.
Act as a liaison between ESS and other FCS departments and/or others outside the firm as appropriate
Provide an expertise in firm systems, tools and industry knowledge when appropriate.
Other duties as assigned.

Minimum Requirements

Advanced Microsoft Office skills (preferred)
Associate’s Degree or equivalent experience in related field (preferred)
1-3 years’ relevant experience in a related field or area
Ability to interact with multiple levels of leadership
Strong communication skills both written and verbal
Effective organization and time management skills
Strong attention to detail
Ability to support and implement change
Ability to facilitate discussions with leaders
Ability to manage at a macro level and identify when a refined approach is necessary

At RSM, we offer a competitive benefits and compensation package for all our people. We support and inspire you to prioritize your wellbeing by delivering personalized, holistic programming for your physical, emotional, financial and community wellbeing. RSM has a generous time off policy with at least 14 paid holidays, wellbeing days and associate and above access to self-managed time off. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

RSM is proud to be an Affirmative Action and Equal Employment Opportunity employer.  We are proud to provide our employees with tools to assist them in being successful in achieving both personal and professional goals. We welcome and support all our employees to thrive in an environment free of discrimination and harassment. As an Affirmative Action and Equal Opportunity Employer all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

Compensation Range: $59,600 - $99,000