We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How We LEAD

Virgin Music Group is looking for an Executive Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.

How You’ll CREATE

Day-to-day management of the Virgin Music Group North American President (& Global EVP)’s calendar, scheduling & arranging all meetings, calls, etc
Protect and enhance the President’s image both internally and externally
Coordinate and prioritize incoming verbal and email requests & support planning of critical internal and external events
Book travel, accommodations, transportation, submit and ensure timely processing of expense reports, and execute other administrative tasks
Maintain up-to-date awareness of the President’s obligations to proactively assist and/or anticipate needs
Uphold a strict level of confidentiality, establish, and maintain relationships both internally and externally
Facilitate two-way communications both throughout and outside of the UMG organization
Able to work in a high pressure, fast-paced, detail-oriented function that changes daily
Able to handle multiple responsibilities at a time, and use discretion when necessary
Support various special projects from start to finish including working with others to ensure quality and timely completion
Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
As and when required and directed by the President, offer assistance to the team
Additional duties as assigned
Champion of positive vibes, inclusivity, and company culture

Bring Your VIBE

Minimum 3 year of general administrative and/or office support work experience in a corporate environment
Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
Ability to anticipate needs, problem solve and identify solutions
Proven ability to work effectively with senior management and senior-level clients
Ability to manage highly confidential information and to act professionally
Extreme discretion with sensitive information
Dynamic and assertive personality; professional demeanor
Adaptable to a variety of situations with numerous personalities
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Ability to excel in a fast-paced, ever-changing environment
Excellent customer service skills
Excellent organization and time management skills
Excellent written and verbal communication
Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Bachelor’s Degree preferred

Perks Playlist

Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
Comprehensive medical, dental, vision, and FSA options, as well as:

100% coverage for out-patient mental health services
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
A lifetime fertility support allowance of $30,000 to plan participants
Student Loan Repayment Assistance and Tuition Reimbursement
100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

Variety of ways to prioritize much-needed time away from work including:

Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster:English / Spanish

E-Verify Right to Work Poster:English|Spanish

Job Category

Administrative

Salary Range

$38,264 -$82,005

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.