Job Description

AtKJUS, we have successfully pursued our vision of designing the best ski, golf, and lifestyle apparel since launching back in 2000. Renowned for our uncompromising innovations, we produce award-winning apparel with performance-enhancing qualities. The passion we share about our brand and the world of sports serves as the foundation of our working culture. Our mutually supportive, highly positive work environment thrives thanks to the joint belief that however exceptional our work is, we can always go beyond. We are always looking for people with drive and expertise.

In July 2019, Acushnet Company acquiredKJUS. KJUS stands for sportswear made of innovative high-performance material with a distinctive clean design. Driven by an enthusiasm for golf and an uncompromising vision, KJUS continues to push further, innovating with every seam, fabric, and detail.

KJUS | Executive Assistant to President(Boulder | Full-Time)

Job Overview:We are seeking a highly organized and efficient Executive Assistant to support the President of KJUS. The ideal candidate will be a proactive and resourceful professional with excellent communication skills and the ability to handle a wide range of administrative tasks. This role requires a high level of confidentiality, attention to detail, and the ability to work in a fast-paced and dynamic environment.

Your main tasks:

High level of general administrative support: phone calls, scheduling, reporting, etc. 35%

Manage the President’s day-to-day duties, including but not limited to, managing calendar and contacts, scheduling appointments, checking messages
Coordinate conference calls, webinars, and meetings, preparing necessary reports, agendas, and dial-in information
Take minutes when required and ensure follow-up on action items
Act as a primary point of contact between the President and internal/external stakeholders, ensuring effective communication and timely responses
Support in placing orders for internal/external stakeholders
Ensure the President's calendar accuracy and punctuality for all appointments and calls
Create various data-driven reports and analysis in Excel for President
Provide IT support for Outlook to ensure proper functioning and synchronization of computer and phone

Travel arrangements, support, and expenses 15%

Arrange domestic and international travel logistics, including flights, accommodations, and transportation
Support in preparation and oversee travel budget for President and other associates
Prepare documents, clothing samples, and travel information needed for President’s meetings and trips
Review and approve expense reports for N. America office staff, reporting monthly employee travel costs to the President
Support the President with execution decisions when the President is traveling and unable to be reached
Prepare, submit, and track expense reports for President

Support, coordinate, and collaborate on special projects, which are often complex and highly confidential 20%

Maintain an up-to-date and accurate contact database, regularly connecting with VIP contacts on behalf of the President
Manage the daily flow of general business operations at the North America HQ, assisting the President with various special projects and initiatives
Handle sensitive and confidential information with the utmost discretion
Support marketing department to ensure timely delivery of catalogs, gifts, and product for retailers and events; pack, prepare, and mail such packages
Proactively gather and provide data for President to make better-informed decisions
Step into other roles during employment gaps, making independent resolutions for business continuity

Gather/Assemble/Create/Edit presentation/report materials 15%

Draft, edit, and proofread correspondence, presentations, and reports on behalf of the President
Assist in creating presentations, including PowerPoint decks, for meetings and parent company needs

As time and priorities allow, assist other departments/areas with key projects 15%

Monthly

Prepare, submit, and track expense reports for other Executive members (i.e. VP of Operations and Finance)

Seasonally

Schedule client travel, meals, and dinner reservations for preview showings
Manage expense reimbursements for clients
Interview, hire, and manage schedule of models for selling appointments
Liaison for tradeshow appointments and attend tradeshows to support President

Sporadically

Contact building manager for office maintenance and scheduling
Communicate building manager information to office staff
Assist with organizing, steaming, and preparing seasonal showroom collection samples
Assist with product inventory check-in and organization

Experience

Minimum 4 years of related experience
High school diploma or equivalent, college degree highly preferred
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.)
Reliable, detailed, and organized with strong verbal and written communication skills
Ability to maintain private and confidential matters related to the organization and/or employees

Compensation: $63,100.00 - $80,000/yr

About Us

Acushnet Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability. EEO Employer/Vet/Disabled.

Acushnet Company offers competitive salaries commensurate with experience and a comprehensive benefit package consisting of medical & dental; 401 savings plan; tuition assistance; life & disability insurance; vacations/holidays; on-site wellness facilities; and generous product discounts.

Acushnet Company respects the intellectual property and confidential information of third parties. Our policy is that no employee or applicant shall disclose confidential information of a third party to Acushnet Company. Accordingly, please do not include any confidential information of a current or previous employer on your resume or any other materials you provide to us.

Acushnet Company participates is E-Verify. Please click here for more details.