Job Title: Executive Assistant I

Location:Remote – Must be able tooccasionally work onsiteat the Long Beach, CA to support ad hoc meetings. Must work part-time hours and be within ~40 miles of the 90802

Salary:$36.00 with a full benefit plan offered with employer contribution.

Contract to Permanent

Job Summary:Provides administrative-level support to an Executive and division team members. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.

Key Responsibilities

Provide 3 years of experience with Microsoft Office Suite
5 years of office/clerical experience
Compose routine executive correspondence
Establish and maintain official documents and records in appropriate files
Respond to a broad range of inquiries
Keep the executive’s calendar up-to-date
Make necessary arrangements to ensure details for meetings are completed
Conduct outside research for projects, as necessary
Prepare recurring and special reports and presentations by gathering data, interpreting data, and assembling reports using PowerPoint, Excel, etc., for executive’s review and distribution
Proofread and edit materials
Provide confidential administrative and clerical support to the executive
Receive, open, sort, read, and prioritize the executive’s mail
Schedule appointments, meetings, conferences, luncheons, hotel reservations, and travel plans
Serve as recording secretary for committee(s), scheduling meetings, distributing materials, recording, and transcribing meeting minutes

Additional Responsibilities

Perform complex secretarial work of an administrative nature, including record keeping
Adhere to the company’s/department’s confidentiality and HIPAA compliance programs
Copy, fax, and route information as requested
Provide excellent organizational and time management skills; must adhere to and meet all deadlines
Respond independently to a broad range of inquiries
Participate in outside research, as necessary, for some projects
Serve as a receptionist for the executive, receiving and screening visitors and telephone calls
Strong call-screening capabilities in dealing with salespeople and non-essential calls
Type documents, memos, correspondence, presentations, forms, charts, tables, and the like from rough draft
Comply with required workplace safety standards

Knowledge/Skills/Abilities

Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/PowerPoint), including mail merges, and the ability to type 65+ wpm
General knowledge of industry-related issues, particularly Medical Managed Care/Medicaid program
Ability to deal with all levels of staff; must be professional and diplomatic
Excellent interpersonal, verbal, and written communication skills
Ability to maintain attendance to support required quality and quantity of work
Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)
Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers

Required Education

Associate’s Degree or equivalent experience

Required Experience

2 years of Executive Assistant experience