Executive Assistant

This position requires an active Secret clearance or the ability to obtain a Top Secret clearance to be considered.

The Executive Assistant provides high-level administrative support to senior executives, managing schedules, coordinating meetings, handling correspondence, and overseeing travel arrangements. This role requires exceptional organizational skills, discretion, and the ability to work effectively in a fast-paced environment, ensuring that the executive’s office operates smoothly and efficiently.

Compensation & Benefits:

Estimated Starting Salary Range for Executive Assistant : $117,962 per year.

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Executive Assistant Responsibilities Include:

Ensure proposals and orders are promptly directed to the proper offices as instructed by AUKUS leadership.
Design and implement knowledge management systems to track assignments and maintain documentation.
Accompany AUKUS leaders to meetings, prepare relevant materials, and handle travel-related tasks.
Manage official communications, schedules, and briefing materials; arrange social and travel logistics.
Transmit instructions, take meeting notes, and handle special assignments with diplomacy.
Assist in preparing correspondence and reports, working with senior contacts across various agencies.
Serve as liaison for HR and administrative matters, including timekeeping, IT support, and conference room scheduling.
Assist in onboarding new staff, process new hire paperwork, and manage equipment and security access.
Schedule and manage TS and TS/SCI level meetings, ensuring proper handling of classified materials.
Mentor junior and temporary staff assigned to S/AUKUS.
Performs other job-related duties as assigned

Executive Assistant Experience, Education, Skills, Abilities requested:

Bachelor’s degree, or a high school diploma or GED with five (5) years experience in clerical functions, office administration, international politics/foreign policy, military/defense or security cooperation.
Experience in foreign affairs, clerical work, office administration, travel planning, complex logistics, political-military affairs, foreign affairs, and defense security cooperation, or academic research support preferred.
Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements preferred.
Prior experience working with the Department of State or another federal department or agency preferred.
Prior experience in managing HR and/or IT and facilities maintenance issues preferred, particularly in U.S. government contexts.
Experience working with Microsoft Office applications for product creation (Word, Excel, Publisher, and/or PowerPoint) and for knowledge management (Teams and/or SharePoint) preferred.
Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors.
Experience with travel management, preferably experience with E2 solutions.
Ability to solve problems and encourage consistent, solid performance.
Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.
Strong organizational, communication, interpersonal, and computer skills.
English language (written and spoken) communication skills.
This position requires an active Secret clearance or the ability to obtain a Top Secret clearance to be considered.
Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

Administrative Assistant
Personal Assistant
Chief of Staff
Office Manager
Executive Coordinator

Keywords:

Administrative Support
Scheduling
Coordination
Correspondence
Executive Management

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.