Position: Operations Manager

Department: American Skin Association

Reports To: Executive Vice President

Employment Status: Full-Time

Office Location: Midtown, New York City (On-Site)

Job Summary

American Skin Association, a 501(c) 3 non-profit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an experienced and independent individual with exceptional interpersonal and communication skills.

Responsibilities:

Handle printing, mailing, shipping, and FedEx coordination
Collaborate with IT to address tech issues for the team, providing internal tech
Oversee the day-to-day administration of ASA's office
Taking ownership of and executing projects
Providing support to the Executive Vice President
Event and fundraising support, inclusive of the Annual Gala and Annual Appeal
Preparing materials and taking minutes for Board and Committee meetings
Drafting correspondence such as emails and letters
Oversee the ASA grant administration process
Preparing invoices, reports, memos, letters, financial statements and other documents
Processing invoices, preparing checks, and tracking finances
Filing and retrieving corporate documents, records, and reports
Adhering to all company policies and procedures
Maintaining a positive attitude and disposition
Effectively communicating with and managing vendor

Qualifications

Bachelor's Degree require with 2-3 years of experience
Prior Executive Administrative experience required
Prior event planning or non-profit organization experience preferred, but not required
Grant administration experience preferred, but not required
Exceptional organizational skills and attention to detail
Ability to multitask and adapt to a high-energy and fast paced environment
Ability to work independently, as well as on a team
Proficient in basic office math
Skilled internet researching capabilities
Ability to prioritize and manage multiple projects/tasks efficiently
High proficiency in Microsoft Word, Excel and PowerPoint
Excellent verbal and written communication skills
Must be able to work full-time, in-person at ASA's New York office, located in Midtown NYC

The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries. Emigrant Bank and its Subsidiaries retains and reserves any and all rights to change, modify , amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.

New York pay range

$85,000—$110,000 USD