Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview

The University of California extends its mission of service, teaching and research to the nation's capital. The UC Washington Center (UCDC) is a multi-campus residential, instructional and research center that provides students and faculty from the University of California with opportunities to study, research, work, and live within Washington’s rich cultural, political and international heritage. The program is housed in an 11-story building in a lively neighborhood a short walk from the White House with room for more than 270 students.

Position Summary

The Operations Coordinator will manage and provide high-level administrative services and operational support to the Executive Director of UCDC. Operations Coordinator will use professional concepts to apply organizational policies and procedures to oversee a wide and complex variety of ongoing administrative operational issues, analyze and resolve operational issues of moderate to high level scope, and special projects as needed.

This position is based in Washington, DC.

Key Responsibilities

50% Executive Support: Prioritizing matters requiring the attention of the Executive Director; redirecting matters to staff to handle, or handle matters personally, as appropriate. Coordinating high-level inter-departmental events, meetings, conferences, and/or workshops with various organizations and individuals. Managing complex calendaring and extensive travel planning, including booking, creating itineraries, reconciling expenses, and travel reimbursements. Keep the Executive Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.

50% Business Office Operations: Assessing and evaluating issues, conducting appropriate research, making recommendations, and taking appropriate action regarding complex and frequently sensitive issues. Project management, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines. Routinely perform a wide variety of support duties including but not limited to handling printing, faxing, mail/overnight packages, copying, filing, and email/messages, sorting and triaging mail; maintain e-mail and other address directories.

Experience

Required Qualifications

Minimum 4 years of related experience in similar roles.

Skills And Abilities

Required Qualifications

Solid organizational skills and ability to multi-task with demanding timeframes.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Ability to use sound judgment in responding to issues and concerns.
Ability to use discretion and maintain confidentiality.
Administrative experience which includes essential functions of the position which include office administration and management, complex scheduling, international and domestic travel arrangements, and long-range planning.

Preferred Qualifications

Demonstrated record of strong executive-level administrative skills that include handling complicated executive calendars and scheduling travel.
Ability to make decisions independently and to anticipate the needs of a high-level executive.
Ability to organize and coordinate executive-level calendar.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of UC Office of the President, UCDC and external constituencies.
Demonstrated experience in functioning independently at the highest executive assistant level, exercising outstanding professionalism, sound judgment and common sense.
Ability to rapidly adapt to a wide range of leadership styles.
Demonstrated outstanding oral and written communication skills to communicate with a diverse population using diplomacy, flexibility, and tact.
Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents.
Ability to use a high level of discretion and maintain confidentiality.
Demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information.
Proficient use of Microsoft Office Suite, including using and creating Excel spreadsheets, creating and modifying Word documents, and utilizing Outlook (email, calendar).
Proficient in web-based applications, graphics programs, and ability to provide support to others in Microsoft Office and other PC software.

Education

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training.

Job Title

Project Policy Analyst 3

Job Code

007398

Salary Grade

Grade 21

Payscale:

$87,000 - $100,800

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

Additional Information

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job isAugust 5, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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