Unicorn HR tech platform is looking for an Executive Assistant to support their CEO. This is an incredible opportunity to be a right-hand partner to an experienced CEO and play a pivotal role in optimizing the CEO’s time and impact during the next phase of innovation and growth. You will provide strategic support to the CEO to ensure his schedule is leveraged and designed for the highest impact. Someone who excels at balancing high-stakes priorities, demonstrates meticulous attention to detail, and has strong interpersonal skills to build relationships with various stakeholders. Previous experience supporting a C-level in a fast-paced environment is highly preferred. This is an in-office role based in downtown San Francisco near Union Square. 160-175K + equity, amazing benefits, 401k, flexible PTO, and lunch provided 4 days/week!

Responsibilities

Efficiently manage the CEO’s calendar, ensuring optimal use of time.
Schedule and coordinate meetings, appointments, and events, providing necessary reminders and updates.
Lead and oversee projects to completion, coordinating with other EAs as needed.
Track project progress, manage timelines, and ensure follow-up on action items.
Arrange and coordinate all aspects of the CEO’s business travel, including flights, accommodations, and transportation.
Prepare detailed travel itineraries and manage any changes or issues that arise.
Prepare meeting agendas and take detailed notes. Ensure follow-up on action items and track progress.
Serve as a trusted liaison between the CEO and internal/external stakeholders.
Manage communications, draft correspondence, and prepare presentations and other documentation.
Handle sensitive and confidential information with discretion.
Organize and coordinate events such as board meetings, company kickoffs, off-sites, and other special events.
Manage logistics, including venue selection, catering, and equipment setup.
Assist the CEO with personal appointments, travel arrangements, and other tasks as needed.

Qualifications:

8+ years of experience as an Executive Assistant, with ideally 3+ years supporting a CEO in a fast-paced tech company.
Exceptional attention to detail, organizational, and time-management skills.
Strong interpersonal skills and the ability to build and maintain relationships.
Excellent communication skills, both written and verbal.
Proven ability to handle sensitive information with discretion.
Positive attitude, high initiative, curiosity, and proactive problem-solving skills.
Experience in project management and collaboration.
Highly detail-oriented and reliable, with a commitment to maintaining high standards.
Enthusiastic about being in the office and understanding the importance of physical presence.
Technical proficiency with modern software tools and applications such as Google Workplace, Excel, Zoom, Slack, ChatGPT, and more.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.