About the Role

We are seeking an experienced Senior Executive Assistant to provide dedicated support to a Partner of the firm. As part of our Support team, you will take ownership of scheduling, coordinating both domestic and international travel, and managing strategic projects and events as needed. We’re looking for someone who thrives in a dynamic environment, enjoys wearing many hats, and can collaborate effectively across teams and with external stakeholders. The ideal candidate for this role has honed their expertise in executive support, bringing a thoughtful approach to building efficient processes that optimize both your own and your executive’s time.

Key Responsibilities

Provide proactive executive support to a senior executive
Assist in preparing quarterly and annual summaries
Create presentations and decks for meetings
Manage calendars and coordinate meetings/conference calls
Coordinate domestic and international travel arrangements
Prepare and submit monthly expense reports
Lead special projects as needed, including event planning
Organize correspondence, reports, and meeting materials
Handle sensitive/confidential information with discretion
Draft internal and external communications such as memos, emails, presentations, and reports
Provide backup support for other Executive Assistants as needed

Qualifications

9+ years of experience as an Executive Assistant or in a similar role, showcasing a refined expertise in executive support and a thoughtful approach to process optimization
Proven experience providing C-Suite level support, with a demonstrated ability to efficiently manage executive schedules and prioritize tasks effectively
Bachelor’s degree required
Exceptional verbal and written communication skills, with a polished, warm, and professional tone
Highly organized, adept at handling complex requests from multiple stakeholders with efficiency, clarity, and attention to detail
Strong interpersonal skills, with the ability to build and maintain relationships with key stakeholders and work closely with a talented team of administrative professionals
Comfortable with ambiguity and adaptable to change, demonstrating the ability to thrive in dynamic environments
Proven ability to handle confidential information with discretion, maintaining a high level of integrity and professionalism
Proficiency in stepping into a pseudo-Chief of Staff role, providing strategic support by understanding the business and addressing various needs proactively
Excellent professional references, reflecting a consistent track record of reliability and excellence in past rolea