Innovative Outsourcing is excited to partner with our client,The Joi Group, to assist them in finding anExecutive Administratorto join their growing team. If you are a seasoned Executive Assistant looking for a rewarding and impactful opportunity to use your skills in a company that is passionate about health and wellness, this could be a great fit for you!

This position will initially be worked fully onsite at the client's office in Peachtree Corners. After you are well-acclimated to your new team and role, you will have the opportunity to work from home one day per week.

As the Executive Administrator (EA), you will play a crucial role in providing comprehensive administrative support to the officers, ensuring the smooth and efficient operation of our client's organization. Your exceptional organizational skills, attention to detail, and ability to handle multiple tasks simultaneously will be instrumental in assisting the executives in their day-to-day responsibilities.

Our client's CEO and COO both said they love to come to work every day. They have a lot of fun, they bounce ideas off each other, and they laugh a lot. They also said they extend a lot of grace to people who work hard and who want to be there. So it is a safe environment to learn and develop. If this sounds like the type of work environment where you could thrive, come join their team!

JOB RESPONSIBILITIES, to include:

Handle confidential and sensitive information with the utmost discretion and professionalism
Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
Coordinate caterers for internal meetings
Prepare and edit correspondence, reports, presentations, and other documents as required
Conduct research and gather information to assist executives in decision-making processes
Manage and prioritize incoming communications (calls, emails, letters) for executives, ensuring timely responses and appropriate follow-up actions
Prepare meeting materials, agendas, and minutes, and ensure all relevant parties are well-informed and prepared
Assist with, learn, and improve the HR Processes for managing the Online Job Platforms, organizing and screening resumes and providing reports, creating rejection letters via the online job platform, scheduling interviews via phone calls & calendar invites, new hire paperwork, welcome packets, and new employee onboarding
Coordinate and organize internal and external events, conferences, and meetings
Maintain an organized filing system, both physically and electronically, ensuring easy access to essential documents and information
Proactively identify areas where support is needed and take initiative to assist executives in optimizing their productivity
Undertake special projects and assignments as assigned by executives, demonstrating creativity and problem-solving skills
Keep all protected health information (PHI) confidential and abide by HIPAA guidelines for the release and disclosure of any PHI

CANDIDATE REQUIREMENTS

Exceptional organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment
Excellent verbal and written communication skills, including strong editing and proofreading abilities
Proficiency in using Microsoft office software, including MS Office 365 Suite (Word, Excel, PowerPoint, Outlook)
Strong attention to detail and accuracy in all aspects of work
Ability to handle sensitive and confidential information with integrity and discretion
Outstanding interpersonal skills with the ability to build relationships and collaborate effectively with individuals at all levels
Resourcefulness, adaptability, and a proactive approach to problem-solving
Ability to work independently, take initiative, and anticipate needs
Flexibility to adjust work hours and availability to accommodate executives' schedules, if required

Compensation:Salary of $65,000 - $70,000 plus PTO and stipends for individual or family health insurance. Plans are currently in process for a health insurance offering.