The Executive Assistant (EA) plays a crucial role in providing high-level administrative support and strategic partnership to the CEO, CFO and General Counsel. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. This role requires a proactive individual capable of complex calendar and, email management, facilitating seamless communication between internal and external stakeholders both verbally and written and coordinating travel arrangements. The Executive Assistant must exhibit professionalism, discretion, and the capacity to handle confidential information with sensitivity.

The EA will understand and help their execs deliver on the strategic goals of their department and the company. You will work on a variety of assigned tasks and special projects related to the executive’s working life and communication to help them meet deadlines and commitments. You will conduct research, prepare itineraries, handle information requests and provide administrative support (including preparing correspondence, taking notes/capturing action items, receiving visitors, arranging conference calls, booking travel, arranging meals and scheduling meetings.)

This is a hybrid role that requires the ability to be in office several days a week.

What you’ll do:

Own all administrative support for the CEO, CFO & GC
Manage complex calendars with diplomacy, discretion, and excellent judgment including vetting, prioritizing, and providing recommendations
Act as the point of contact among executives, employees, clients, board members, investors and other external partners
Schedule meetings and calls ensuring accurate calendar appointments across multiple time zones
Manage travel (air travel, lodging, dinners, ground transport, etc.) arrangements, which may require frequent changes
Track daily expenses and prepare expense report
Ability to start conference room meetings and navigate technology requirements
Format information for internal and external communication – emails, presentations, reports
Assist with Investor Relations and external communications
Partner with internal and external stakeholders to coordinate board prep meetings, board meetings & earnings calls
Maintains the executive’s maintain contacts and distribution lists
Coordinate to ensure effective communication, follow up and provide reminders on project deadlines and deliverables
Responsive and timely in communication

Who you are:

Possess exceptional organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment.
Exhibit strong professionalism and discretion; ability to uphold strict confidentiality
Ability to manage multiple projects simultaneously
Excellent Google Suite knowledge, Zoom platform, Expensify (or similar expense reporting software)
Experience in booking complex travel, nationally and internationally
Experience in preparing spreadsheets, documents & slide deck presentations
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (printers, copy, scanning, video conferencing)
Excellent verbal and written communications skills
Self starter that is able to work well both independently and in a team environment
Knowledge of GSuite including Google Docs, Sheets, Slides
Demonstrates organizational and time management skills, ability to prioritize tasks, and attention to detail
Bachelor’s degree or equivalent work experience
7+ years as an Executive Assistant and/or Personal Assistant
Polished, proactive professional with a can-do attitude

About Us:

EverQuote (Nasdaq: EVER) operates the largest online marketplace for insurance shopping in the United States. We make insurance shopping easy, efficient and personal, saving consumers and providers time and money. Our goal is to reshape the way consumers shop and improve the way insurance providers attract and connect with customers as insurance shopping continues to shift online.

EverQuote is committed to building an equitable, diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, disability, age, or veteran status.