Responsibilities:

Calendar Management:

Partner with the two executives (SVP, Technology People Business Partner; SVP, Corporate Affairs People Business Parnter) to efficiently manage their calendars.
This includes scheduling meetings and conference calls with precision, and producing a concise and well-organized calendar.
Calendaring responsibilities also include related meeting coordination for other team members.

Travel Planning and Arrangements:

Plan and book travel for the two executives.
This includes researching options with our travel partner, assisting with companies or other travel (domestic and international) requirements, sourcing restaurants as needed, booking cars and making other arrangements.

Meeting Coordination & Management:

Handle room bookings, technology logistics and food orders for team meetings.
Assemble and manage meeting presentations through a variety of systems.

Trusted Liaison:

Greet visitors as representative of company and the HR team, and communicate with a broad range of company professionals, outside partners and prospective employees on behalf of the department.
Handle confidential information and interactions with sensitivity.

Expense Management:

Process expense reports on behalf of the executives.

Activity Reporting:

Create and maintain weekly/monthly/quarterly department reports that document HR team activities

Employee Onboarding:

Coordinate new employee onboarding activities for two executives’ teams, including welcome package, meeting schedule, desk assignment and office equipment.
Brief new employees on processes and serve as resource for logistical questions and issues.

Document Maintenance:

Maintain HR communications distribution lists, asset library and CHRO message archives on key topics.

Events Support:

Participate in the development of content and manage logistics for SVP staff meetings, trainings, offsites, and enablement sessions as needed.

HR Events Calendar, Content & Roll Out Plans:

Manage HR calendar of events for two large People Business Partner teams, coordinate with team on content, and check availability and liaise with speakers.
Help develop roll out plans for key HR and employee-wide programs working closely with strategy and operations teams.

Compensation:

The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on a number of factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).

Benefits and Ancillaries:

Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.

Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions.