Company Description

Urban Cartographics is a planning and zoning consultancy specializing in the NYC development approval process. We are laser focused on getting projects approved as quickly, and as certainly, as possible. Whether evaluating potential development options, working with attorneys to obtain discretionary approvals, or helping our clients navigate the zoning and entitlement process, we bring our experience and thoughtful approach to every project.

Urban Cartographics offers a wide range of products and services, from maps and site photographs, to the most complex urban planning studies. Our standardized products are prepared according to the most current agency requirements, and incorporate our ongoing dialog with agency staff on all of our projects. Our custom products, on the other hand, apply our unique knowledge and skill set to the effective visual presentation of your arguments. Additionally, the firm offers a host of services that support land use practice in New York City, including: agency filings, referral mailings, notice mailings, notice postings, and presentation materials.

With years of experience in urban planning, zoning law, graphic design, and the NYC development approval process, our team is uniquely capable of creating compelling work that gets projects approved.

Please visit our website at urbancartographics.com for more information and samples of products and services.

Role Description

Urban Cartographics is seeking an Executive Assistant/Bookkeeper for a hybrid role located in New York, NY with flexibility for some remote work. The successful candidate will provide administrative support to the company's principal and senior staff, and perform bookkeeping duties such as managing accounts payable and receivable, tracking expenses, and reconciling bank statements. This role requires excellent organizational skills, attention to detail, and multi-tasking abilities, as well as proficiency with Microsoft Office, QuickBooks, and other bookkeeping software.

Responsibilities

Finance:

Invoicing: Create and send accurate invoices, track accounts receivable, and follow up on outstanding payments.
Bookkeeping: Manage general ledger entries, reconcile bank statements, and maintain accurate financial records.
Accounts Payable: Process client invoices, ensure timely payments, and maintain client relationships.
Reporting: Generate financial reports as needed, including expense reports and monthly summaries.
Budgeting: Assist with budget preparation and monitoring, tracking expenses and identifying areas for cost savings.

Administration:

Calendar Management: Schedule meetings, appointments, and travel arrangements for the executive team.
Communication: Manage email, phone calls, and written correspondence for the executive team.
Project Management: Organize and track ongoing projects, ensuring deadlines are met and tasks are completed efficiently.
Office Management: Maintain an organized and efficient office environment, handling general administrative tasks.
Site Visits: Conduct site visits and other tasks across NYC utilizing public transit

Qualifications

0-2 experience in a related field or role
Ability to commute to a Midtown Manhattan office 1-2 day/week, with the other days of the week being remote
Interest or experience in New York City urban planning and zoning a plus, but not required
Familiarity with bookkeeping and accounting procedures
Experience in managing accounts payable and receivable
Strong organizational and time-management skills
Proficiency in Microsoft Office and accounting software (QuickBooks or similar preferred)
Excellent written and verbal communication skills
Ability to work independently and with a team

Additional Information

You must complete a 3-month trial period to assess your performance and fit with the firm.
This 3-month trial period will be paid starting at $25/hour (commensurate with experience) with an expectation of working 25-35 hours a week.
Following the successful completion of this 3-month trial period, you will be offered the ability to work full-time as a salaried employee, including benefits, with ample room for growth.
Please email urbancartographics@gmail.com with any additional questions.