About The Role

Quest Partners is seeking an exceptionally talented individual to join our team as a Executive Personal Assistant supporting our Chief Investment Officer and Founder. You will work closely with other Quest employees to streamline the workload and day to day responsibilities of our Founder ensuring that their time is used efficiently and effectively.

Time Allocation Expectation:

Hybrid work schedule: WFH Monday and Friday; In Office: Tues, Wed, Thurs (9am-5pm)
Flexibility in location: may need to travel to Greenwich or Woodstock when not in Midtown Manhattan
Accessible by phone and email from 8am-8pm daily; overtime when required
Weekend availability by phone when Executive is traveling
1 Sunday a month from 2pm to 9pm – overseeing a meditation workshop

Duties And Responsibilities

Travel Management

Schedule, coordinate, and assemble itinerary briefs for domestic and international travel

Flights (Commercial & Private), Hotels, Trains, Ground Transportation (rental and car service), Activities

Visa and entry permit facilitation

Personal Appointment Management

Coordinate timing, duration, and scheduling of wellness appointments: medical, fitness, spa, and holistic
Facilitate any registration requirements for each appointment including completing detailed applications or online registration
Record and maintain meticulous records for all appointments

Estate Project Management

Manage daily operations for deliveries, coordinate vendor access, verify work order completion against scope of work
Flag any delays, adjustments, or breaches of contract
Record and maintain meticulous records for all functions across each home

Family Coordination

Coordinate the movement of two children between Executive and Former Spouse’s households
Partner with Executive and Executive’s Former Spouse to manage caregiver, tutor, and professional support schedules – taking lead from Mother and following her directives but keeping Executive abreast of all changes

Calendar Coordination and Prioritization

Partner with Executive Assistant to prioritize and shuffle Executive’s professional, personal, and family obligations
Promptly communicate amendments and updates across network to relevant parties

Fiscal Oversight

Liaise with Family Office to coordinate vendor setup, bill pay, manage any vendor disputes, and serve as intermediary between Executive and all Finance teams.
Meticulously record every dollar spent, and track refunds

Experience And Skills

Bachelor’s degree from accredited institution or equivalent experience
Willingness to closely adhere to Standard Operating Procedures
Demonstrate poise under pressure, impeccable attention to detail, keen ability to ‘read the room’ and adapt accordingly
Be an upstream thinker: proactive problem preventer and creative solution-oriented multi-tasker
Extreme comfort in ambiguity: able to scale up and lead, fall back and support based on ever-changing dynamic
Thrive in fast-paced environment
Ability to develop strong relationships, being always reliable and communicative to all parties
Low ego, sense of pride in ownership, roll up sleeves ‘can do’ attitude
Experience with Microsoft Office Suite (Outlook, Excel, Powerpoint, Word)
Experience with iOS – Ipad and/or Iphone
Other requirements

Driver’s License
First Aid and CPR Certified (or willingness to undergo and maintain certification)
US Passport and willingness to travel (infrequent but must be able)

Quest will not accept unsolicited resumes from agencies for this role or any others.

The base range for this role is expected to be between $100,000 and $150,000. This does not include other aspects of compensation such as discretionary bonus and a competitive comprehensive benefits package. Actual compensation offered to a candidate will vary within the range abovedepending on factors such as qualifications, education, and skill level.

By submitting the application, you are consenting to Quest Partners LLC using your mobile phone number for SMS messaging.

About The Firm

Quest is a quantitative investment advisor based in New York with over forty professionals and approximately $2.5 billion in assets under management as of May 31st, 2024. Quest was founded by Nigol Koulajian in March 2001 to pursue the development of specialized quantitative investment strategies with a focus on convexity. Quest’s strategies seek to generate attractive absolute returns with significant positive skew while maintaining strong hedging characteristics particularly during tail events that may cause surprise losses in hedge fund and equity portfolios. The firm currently manages assets for some of the world’s leading pension plans, family offices, fund-of-funds, foundations, and other institutional investors.